Annual Meeting Minutes - 3-19-25

Thank you for all who were able to meet on Wednesday, 3-19 at the library. We had a great turnout and it was awesome to see so many neighbors making time to talk about the neighborhood! We covered the basics like the financial state of the HOA (I’d give us a B+) and some of the outlook for the 2025 Calendar year. The basic Agenda was:

Welcome

Budget Actuals from 2024

Budget Projections for 2025

Lakes and Landscaping Updates

Planned Capital Improvements

Pond 6 Replacement Motor

Tree/Shrub/Bush Replacements

Powerwashing of the White Vinyl Fencing Along Syl Metamora

Pond 4 Aerator Replacement

Pond 7 Leveling Mechanism Discovery/Repair

Various Electrical/Lighting Projects

Other Possible Capital Improvements for Consideration

Multi-Use Path Repair (Replacement is $$$)

Resident Awareness Requests - Action Requested

Overhanging Trees / Plants Over Sidewalks and Walkways

Trashcan Placement Inside Garage

Wildlife / Feral Species Feeding

Lock/Chain for Main Gate on Multi-Use to Pond 4

Mailboxes in Need of Repair

Street Parking Awareness (30’ from Stop Signs - No more than 24hrs - not on Curves)

Pet-Cleanup when on Neighborhood Walks

Additional Lighting for Entrance 1

Communication Planning

Election of Officers (2025-26)

All 5 Current Officers Ran Unopposed for their Current Positions

Annual Meeting 2025 Date & Time

TWELVE LAKES 2025 ANNUAL

HOMEOWNERS ASSOCIATION MEETING

Wednesday, February 12, 2025
7:00-8:00pm @ King Branch Library

 

BASIC AGENDA FOR MEETING:
Annual Budget (2024 Actuals and 2025 Projections)
Lakes and Landscaping Maintenance
Capital Improvement Planning
Repairs, Concerns, Updates
Election of 2025-26 Officers

2025 Dues will be $895/Home
This amount includes your HOA Dues ($725 - Flat vs. 2024) and
Annual Trash Service ($170 - +$14 vs. 2024)

 

Payment should be remitted to our HOA Treasurers no later than April 30, 2025.*

*HOA Dues are a requirement of being a resident of Twelve Lakes. Prompt and early payment are helpful to the association finances. Late payments may incur late payment fees as outlined in our deed restriction and outlined at our HOA Website: 

www.twelve-lakes.com/dues-information

Payments not received by June 30thwill incur a $50/month fee that will be enforced. 

Annual Meeting 2024 Announced!

TWELVE LAKES 2024 ANNUAL

HOMEOWNERS ASSOCIATION MEETING

Wednesday, March 6, 2024
7:00-8:00pm @ King Branch Library

 

BASIC AGENDA FOR MEETING:
Annual Budget (2023 Actuals and 2024 Projections)
Lakes and Landscaping Maintenance
Capital Improvement Planning
Repairs, Concerns, Updates
Election of 2024-25 Officers

2024 Dues will be $881/Home
This amount includes your HOA Dues ($725) and Annual Trash Service ($156)

 

Payment should be remitted to our HOA Treasurers no later than April 30, 2024.*

*HOA Dues are a requirement of being a resident of Twelve Lakes. Prompt and early payment are helpful to the association finances. Late payments may incur late payment fees as outlined in our deed restriction and outlined at our HOA Website: www.twelve-lakes.com/dues-information . Payments not received by June 30th will incur a $50/month fee that will be enforced. 

12 Twelve Lakes Waste-Disposal Update 

One of our hottest annual topics has a mid-major update. Our HOA Officers have been working on the re-bidding for disposal services for the neighborhood. After taking in quotes, we have found that Stevens is still the most economical and efficient way for our refuse to be serviced. We have re-entered a contract with them for a 5-year period (starting January 2024). We have negotiated reasonable annual rate increase caps and Stevens has been very transparent and helpful. Which brings me to our next point: 

As part of our renewal - Stevens has offered to provide a SECOND toter (trash only) to any house that wishes to have it. It will be provided to each house that requests one FREE of charge, and our annual rate will not increase as a result of this second toter. IF you would like a second toter - please send an email with your name and mailing address to Warren Henry, Treasurer, wehenry@bex.net, indicating your desire to have a second toter delivered so we can coordinate with Stevens. We are asking that you please get that email to Warren by 8:00a EST on Friday, November 10, 2023. 

We know some residents are interested in recycling service - but at this time we have chosed to forego the recycling service based on cost. It nearly doubles our monthly billing per house - and at this time we feel it is in the neighborhood's best interest to accomodate just refuse pick-up. There are many free recycling options nearby for those interested. 

If you have questions or concerns - please reach out via the website tool: www.twelve-lakes.com 

Hope you are all having a wonderful fall so far!

HOA Board Members

p.s. The neighborhood is being winterized this week - so the fountains will be coming out of the lakes and PM'ed/stored for the winter - and the sprinklers have been blown out from the common areas. So if you miss that familiar white-noise this week - you aren't alone! And if you run/walk/bike the front trail and are assaulted by our sprinklers - you're welcome! 

ANNUAL MEETING 2023

Thanks for all who attended the meeting on 2/7/2022 at the King Branch Library. If you want to see the full presentation from that meeting - you can email us and we will be happy to provide the link to the slides from the Annual Meeting.

We recapped our budget situation from 2022 - which had some signficant capital expenses - before talking about items for 2023. There are several projects that are on the schedule for this year - but are being conscious of those that would pose a significant cost, as we recover from the expense of 2022 and refill the emergency balance.

We have a number of other items of concern brought up by attendees from the meeting - which the board officers are meeting to discuss and prioritize on 2/15/23. These include landscaping issues, mutli-use path, lake concerns, sidewalk unevenness, cement slabs in common areas, poor lighting on streets, and a multitude of other issues. We have noted them all - and will address them in due time. Our #1 priority as a board is to maintain the current amentiies we have to the highest degree.

If you have any questions - you can always reach out to the board at the CONTACT HOA BOARD MEMBERS Link on our website, www.twelve-lakes.com.

2023 Annual Meeting - February 7th, 2023 at King Branch Library

We hope to see many neighbors at the 2023 Annual HOA Meeting for Twelve Lakes. This is your opportunity to impact the neighborhood’s care and share your thoughts. We will be meeting at 7pm on Tuesday, Febraury 7th, at the King Branch Library.

Basic agenda items:

Annual Budget (2022 Actual and 2023 Projected)

Lakes & Landscaping Maintenance

Capital Improvement Planning

Repairs - Concerns - Updates

Election of Officers

Hope to see many of you there!

Annual Meeting 2022 ( Part 1 )

Thanks for all who attended the meeting on 4/5/2022 at the King Branch Library. We had a lot of lively discussion about a variety of topics that affect the neighborhood in the coming year - as well as recapping what happened in 2021 from an improvement and investment standpoint.

The general storyline is that last year was an expensive one. We invested in 2 new fountains and 3 total aerators, to cover Bluewater Lake and the Northwestern Retention Basin - hoping to improve water conditions in those two areas. We had a relatively light ‘breakage’ year, and so we were able to invest in those items.

We talked about our budget situation for 2022 - and while we have enough to cover our projected billings - increases from several of our vendors is going to leave us pretty tight in the capital improvement bucket. We had a lot of discussion around what projects we might be able to do and what we should raise additional funds for - to the point where we decided we would hold a second annual meeting. So watch your inboxes please, as we look out to maybe Mid-May for a second round of discussion.

One thing that has increased is our trash removal service. Stevens (which inherited our contract when they merged with Countryside) implemented a tipping&fuel surcharge at the rate of $2/month/house - $24 per home in Twelve Lakes. This amount will be due immediately with your annual dues.

  • If you have not paid your dues yet, please amend the total due to $769. ($745+$24)

  • If you have already paid your dues for 2022, you will need to provide another $24 to our Treasurers at your earliest convenience.

We would like to see as many people as possible at this second meeting - as we will be discussing possible increases to dues - or special assessments - to complete capital improvement and maintenance tasks in 2022.

If you have any questions - you can always reach out to the board at the CONTACT HOA BOARD MEMBERS Link on our website, www.twelve-lakes.com.

2022 Annual Meeting Update

HOA members,
 
I am sorry to advise you that we have made the decision to move our HOA annual meeting to a slightly later date. We had originally scheduled February 8th, 2022 - but have decided to postpone due to the covid omicron variant and the continuing spread throughout our nation. We are still hopeful to have an in-person meeting (we feel as a group that they are much more fruitful than virtual meetings) and it would be irresponsible to bring everyone together in a closed room and risk potential exposure.

Our future meeting date is April 5, 2022 at 7PM, if conditions improve. Should conditions not improve, we will have a Zoom meeting on that date at 7:30 PM. We will send an update via email closer to that date as a reminder and to provide you the link for that meeting. We will also make the information available on our website, www.twelve-lakes.com , for those not on the email chain. 

As always - if you have needs or concerns in the meantime, please use out CONTACT HOA link on the website to get ahold of the HOA Officers!  
 
Everyone stay healthy,
 
John A. Billis, President

For the board of trustees:
Matt West, Vice President
Ian McClellan, Secretary
Warren & Leann Henry, Treasurers

Construction Crews in Twelve Lakes

As you have probably noticed, there is a large amount of underground work being done around the neighborhood. This is going to be a little inconvenient for the residents, but is a necessary infrastructure update. We have spoken to the foreman from Kenneth G. Myers Construction ( https://www.kgmyers.com/ ) and they provided us with the following statement:

Please Excuse Us!

The Kenneth G. Myers Construction Company has been contracted to place communication and/or CATV cables in this area and will soon be doing some work on your street.

This may involve digging in your lawn, sidewalk or the street in the vicinity of your property. We have notified the proper authorities in your community and obtained the necessary permits to start work. But, we also wanted you to know, in advance, about this work that is forthcoming.

If our work involves your trees, lawn, driveway or sidewalk, you may be assured we will repair it as quickly as possible using first-class materials and workmanship.

If conditions are beyond our control (i.e. weather) which will delay restoral, we will make temporary repairs so that you will not be inconvenienced. We will also take the necessary precautions so that there will be no unguarded hazards.

If you have any questions regarding this work, please contact our supervisor on the job or call our office at:

(419) 639-2051.